ROUNDTABLE MEETINGS

(Virtual Team Meeting and/or In-Person)

Meeting Overview and Purpose:

The Round table meeting provides information and guidance for property owners, developers, and project designers who are considering development within the City of Caldwell. The meeting also acts as an opportunity for the city to provide a general overview of the development process and provide “preliminary” feedback on development proposals. We recommend the applicant and their technical team attend the meeting. Prior to this meeting, representatives from various departments will evaluate the information provided on this request form, along with the project documents submitted, and then provide comments at the meeting. These departments can include Planning, Engineering, Fire, Building Safety, Economic Development, Public Works, and GIS.

Please Note:

Roundtable meetings are not formal plan reviews.
The roundtable meeting in no way represents approval, to include approval of any site plans, elevations, plats, access points, streets, variances, or waivers of policy, etc., nor shall it be considered permission to proceed with any project.
Roundtable meetings shall not be construed as permission to proceed with any project.
The intent of the roundtable meeting is to provide information in regard to city code, policies, and procedures, and to provide conceptual information based on the information provided by the applicant.
All comments and disclosures made at the roundtable meeting are subject to change once the application(s) or building permits have been received and formally reviewed.
Roundtable meetings are recorded and subject to public records requests. If you need a meeting to be kept confidential, please note this on your application. In the case of a confidential roundtable meeting, the meeting will not be recorded.

Process:

Fill out the Roundtable Request Form and Checklist in its entirety. Request forms and checklists can be downloaded by clicking here.
Please make sure to list ALL attendees on the request form and whether they will be attending in person or virtual. This helps us to know how large of a conference space is needed.
Make sure to sign and date both the request form and the checklist.
Gather all of the required documents for submittal, as you will need to upload the documents onto the online portal.
Go to the Online Portal to submit your request for a Round Table meeting. Please do not submit your request via email. These must be submitted online.

Scheduling:

Roundtable meetings MUST be scheduled through the online portal.
Roundtable meetings are held every Thursday between the hours of 9:00 a.m. – 12:00 p.m.
All meetings are allotted approximately 45 - 50 minutes.
Once a complete application request has been accepted by the city, applicants will receive the first available date and time. Round Table meetings WILL NOT be scheduled until the application and all required documents have been received, reviewed by the city, and deemed acceptable.

Questions?

Please contact us if you have any additional questions at 208-455-4664 or email PZ@cityofcaldwell.org

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