You will need to have a Special Event Permit if:

1. You are planning an event in a city-owned park or city-owned facility that will be open to the public, AND

2. You estimate that the attendance at your event will be more than 250 people, OR you plan to have vendors at your event, OR you will need to close a road.

3. Any public event that requires a road closure of any kind will need a Special Event Permit from the Clerk's Office, AND a Right of Way Permit from the Engineering Department.

In order to download, fill out and submit digital form(s) on this page, you must have 'Adobe Acrobat Reader'
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Please plan your event well in advance (at least 60 days before the event date) to avoid last minute issues in approval of your event. Click the SEP checklist button on the left for a summary of the steps needed and the timeline requirements.

Please complete and turn in the appropriate application below AFTER the checklist items are complete, AND AT LEAST 30 DAYS BEFORE YOUR EVENT. If you have just decided to hold an event, and you are less than 30 days from your event date, contact the City Clerk's office by phone 208-455-4773 or 208-455-4656; by email: cityclerk@cityofcaldwell.org; or in person at City Hall (205 South 6th Ave) before you submit your application.

Application for a Special Event Permit - Parade or Fun Run

1. Click the button on the left, then download the form to your computer or mobile  device. The download button is in the upper right corner when you are viewing the form. You must download the form BEFORE filling it out so we do not get a blank form.
2.  Open the file you downloaded -- it will now be fillable on your device.
3.  Fill out the form, save it to your device, then email to:   cityclerk@cityofcaldwell.org

1. Click on the button on the left; you will then be able to see the form.
2. Use the print icon in the upper left portion of the window to print the form.
3. Fill the form out by hand, and scan/email it to cityclerk@cityofcaldwell.org, or bring it to 205 S. 6th Ave (City Hall), and turn it in to the City Clerk's Office.

Application for a Special Event Permit in a City Park or City Facility

1. Click the button on the left, then download the form to your computer or mobile  device. The download button is in the upper right corner when you are viewing the form. You must download the form BEFORE filling it out so we do not get a blank form.
2.  Open the file you downloaded -- it will now be fillable on your device.
3.  Fill out the form, save it to your device, then email to: cityclerk@cityofcaldwell.org

1. Click on the button on the left; you will then be able to see the form.
2. Use the print icon in the upper left portion of the window to print the form.
3. Fill the form out by hand, and scan/email it to cityclerk@cityofcaldwell.org, or
bring it to 205 S. 6th Ave (City Hall), and turn it in to the City Clerk's Office.

NOTE: If your event is in Memorial Park, you will need the following 2 documents as well:

Memorial Park Site Plan map (a site plan is required; this map as a starting place for your site plan is optional -- you can create your own from scratch if you wish)
Notifications Procedure -- to notify residents within 300 ft of Memorial Park (required)

If you have any questions, please contact:

Angie Point: apoint@cityofcaldwell.org
or Debbie Geyer: dgeyer@cityofcaldwell.org

The information provided here is offered as a convenience only. No agency, entity or individual guarantees or can be held liable for the accuracy of the information provided. If you know of a change or update that is required or of an error in the information provided here, please notify the Webmaster and the change will be made as soon as possible. Thank You.

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